MODULE 2: XACTIMATE MASTERY

Equipment Billing

Lesson 2.3 - The Billing Blueprint

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The Billing Blueprint

Most Commonly Underbilled

Equipment charges are one of the most underbilled categories in water mitigation.

            Your equipment is expensive to purchase, maintain, and transport.

            You deserve to be compensated fairly.

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The Billing Blueprint

The Basic Formula

Units × Days × Daily Rate = Equipment Charges

Where contractors lose money:
Undercount equipment • Undercount days • Wrong line items

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The Billing Blueprint

Air Movers

Billed per unit per day
15 air movers × 5 days = 75 air mover days
Different rates: Axial vs. Centrifugal

                Count every single air mover. Document them in photos.

                Use the correct line item for the actual equipment deployed.

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The Billing Blueprint

Dehumidifiers

Billed daily with significant variation by size/type
Small residential vs. large commercial LGR units
Rates based on pints/day capacity or CFM rating

Know your equipment specs. Larger, more powerful units justify higher daily rates.
Bill each size at its appropriate rate.

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The Billing Blueprint

Air Scrubbers

Used for Cat 2/3 or potential contamination
Own line items and daily rates
Multiple units = bill for each one
HEPA filter replacement is also billable

If you replaced filters due to contamination loading, recover that cost.

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The Billing Blueprint

Specialty Equipment

Detection

Moisture meters, thermal imaging - inspection/testing services

Injectidry Systems

Wall cavity drying - own daily rates

Odor Treatment

Hydroxyl generators, ozone machines

Floor Mats

Hardwood/tile drying - premium rates

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The Billing Blueprint

Setup & Pickup Charges

Delivering, setting up, and picking up equipment = Labor

            Line items exist for equipment setup and equipment takedown.

            Don't absorb these costs in overhead - bill for the labor.

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The Billing Blueprint

Documentation Is Critical

Insurance companies scrutinize equipment charges.
Without proper documentation, they reduce equipment days.

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The Billing Blueprint

Required Documentation

Photos of equipment in place - every unit, daily
Equipment logs - how many units each day, added/removed
Moisture readings - justify the duration
Equipment calculations - show your math aligns with standards

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The Billing Blueprint

Often Missed: Fuel & Power

Fuel charges for gas-powered equipment (propane heaters, generators)
Power consumption - electrical usage by drying equipment

These are material/utility costs that should be recovered.

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The Billing Blueprint

Equipment Minimums

Partial day = Full day billing

Set Monday afternoon, pick up Tuesday morning = 2 equipment days

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The Billing Blueprint

Equipment = Big Money

40-50%

of a mitigation estimate
can be equipment

Make sure you're capturing every legitimate charge.

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The Billing Blueprint

Coming Up Next

Lesson 2.4: Red Flags & Approvals

What triggers adjuster scrutiny
How to structure estimates for maximum approval
Pre-submission checklist

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The Billing Blueprint

MODULE 2: XACTIMATE MASTERY

End of Lesson 2.3

Equipment Billing

See you in the next lesson!

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The Billing Blueprint